The Panhandle City Council met on Thursday, July 10, 2014 at 7 p.m., at City Hall, with the following members present: Mayor Doyle Robinson, Council Members Karrie Smith, Brad Maples, Brady Shadid, and Bill McLeod. Also present were City Manager Rob Roach, Chief of Police Sace Hardman, Public Works Director Shawn Watson, EMS Director Terry Coffee and City Secretary Veronica Willburn.
Item 1. Call meeting to order. With a quorum present, the meeting was called to order by Mayor Robinson.
Item 2. Invocation and Pledge of Allegiance to the United States of America and the State of Texas.
After the Invocation was led by Council Member Brady Shadid, the Pledge of Allegiance to the United States of America and the State of Texas Pledge were led by Chief of Police Sace Hardman.
Item 3. Minutes. Review with possible consideration the minutes of the June 12, 2014; July 7, 2014; and July 8, 2014 Council Meetings.
A motion was made by Council Member Smith and seconded by Council Member Shadid to approve the Minutes of the June 12, 2014; July 7, 2014; and July 8, 2014 Council Meetings with each member voting aye, the minutes were approved.
Item 4. Citizens Comments. None present.
Item. 5. Budget Policy Statement. Review with possible consideration of the FY 2015 Budget Policy Statement.
City Manager Roach will present a formal budget policy statement for approval including the information from the Council budget workshops held July 7 and 8 and the staff budget workshops to be held July 14 and 15.
Item 6. Park and Recreation Advisory Committee. Review with possible consideration the creation of a Parks and Recreation Advisory Committee.
City Manager Roach presented his idea of having a Parks and Recreation Advisory Committee comprised of one city staff member, one member of the City Council, plus five members of the community. Rob would like to be on the committee but not as a voting member. He would also like to have a public hearing to see what ideas the community has. The chairperson would bring back the ideas on what the community wants so that the City can go after it. Mayor Robinson has a list of people that might be really good in these positions. Mr. Roach will contact these people to see if they might be interested in serving on the committee. Mr. Roach stated that he would like to get with Mr. Fulce and let him recommend a couple of High School students to be on the committee to bring ideas from their age group but not as a voting member. No action at this time as this is information only.
Item 7. Consent Agenda. All consent agenda items listed are considered routine in nature by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda: Police; Building Permits, Fire, Code Enforcement, Recycling Report, Emergency Medical Services, Municipal Court, Work Orders/Pumpages, Financial Statement (June 2014).
City Manager Roach discussed the EMS revenues are up but not reflected correctly on the financial statement which is being corrected and also the utilities are not reported correctly due to using old templates in the AP process. Chief of Police Hardman reported on Code Enforcement and the progress he is making on cleaning up junk vehicles around the city. He has talked to several of whom have either taken care of the problem or they are in the process of moving or selling junk vehicles. If there is no action, a letter will be sent giving ten days to move the vehicles. A motion was made by Council Member Smith and seconded by Council Member Maples to approve all consent items with each member voting aye, the motion was approved.
Item 6. Executive Session. City Manager Evaluation, Job Description, and Employment Terms will be discussed in executive session pursuant to Texas Government Code §551.074; Personnel Matters.
Council Entered into Executive Session at 7:45 p.m. and returned at 8:45p.m.
Item 7. Take action on Executive Session. Review with possible consideration any action to be taken from executive session.
A motion was made by Council Member Smith and seconded by Council Member Maples to approve all decisions made in executive session with each member voting aye, the motion was approved.
Operations and Information
1. Seal coat: City Manager Roach reported that he will be at a meeting on Friday, July 11, 2014 in Lubbock on the seal coat progress. The seal coat company will start South of Lubbock and move north which will probably put them here to do seal coating in August.
2. Outdoor screen: The outdoor screen was delivered this week and will be set up and hopefully running with all copyright privileges and be able to have a movie night by the end of the month.
3. Mosquito spraying and street spraying: The city is having the mosquitos sprayed as often as the law allows. No spraying can be done if the temperature is over 85 degrees or the wind is blowing over 15 mph. The best control is dual effort with the residents spraying their own yards along with the regular spraying by the city.
4. Audit Status: The audit will be presented at the next City Council meeting on July 24, 2014.
These items being information only, no action was taken.
There being no further business on the agenda, the meeting was adjourned at 9:15 p.m.